Move from Project Online to a PMO-ready platform
Fluid’s simple migration approach helps you bring your portfolio, data, and governance into one PMO-ready platform before the deadline.
Project Online retires 30 September 2026
Move your portfolio, your data and your governance to one platform built for PMOs. Without the rush, the gaps, or the bolt-ons.
- A guided, phased move with your data preserved — not a scramble before the deadline.
- Schedules, financials, resourcing, risks and reporting — no add-ons, no Planner ceilings.
- A proven GO-LIVE programme that’s moved enterprise PMOs off legacy tools for years.
- Continuous Innovation — run your process and projects on a platform built for today’s PMO, constantly evolving to our customers’ needs.
Innovative organisations love Fluid
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What’s actually changing
This is a hard stop, not a soft sunset
Microsoft is retiring Project Online and steering users to Planner. For an established PMO, that creates four very real risks worth getting ahead of.
Your data disappears
After 30 September 2026 there’s no access to projects, schedules or history left in the service. Export and migrate before then.
Governance breaks earlier
The SharePoint workflows powering Project Online approvals and stage gates are deprecated ahead of the final date.
The default replacement is a downgrade
Planner caps tasks and custom fields and lacks native financials and full PPM governance — a step back for a mature PMO.
Time runs shorter than it looks
A single portfolio can move in weeks; a full enterprise estate can take up to 20 weeks once you account for data, integrations and training — so the runway is now.
Off Project Online and fully live — in four steps
Your migration, step by step
A practical guide to moving off Project Online
Every Project Online estate is different, but the path is well-trodden. Here’s what your existing setup becomes in Fluid — and what to have ready before day one.
What your Project Online setup becomes in Fluid
What to have ready before day one
Fluid vs the default path
Don’t downgrade. Upgrade.
Microsoft points Project Online users to Planner. Here’s what you keep — and gain — by moving to Fluid instead.
Planner task and custom-field limits per Microsoft documentation, 2026. For illustration — confirm current limits for your plan.
Nothing left behind
Your history comes with you
The fear with any migration is losing what you’ve built. Fluid brings it across.
Schedules & Gantts
Tasks, dependencies, milestones.
Financials
Setup budgets, forecasts, actuals and rate cards.
Resources
Allocations, roles and capacity plans.
Portfolio structure
Programmes, projects and hierarchies.
Reporting
Live dashboards, not static exports.
Integrations
Teams, Outlook, Power BI, Jira and Excel.
Rav — PMO Consultant · G2 review
Make the move off Project Online the easy part
Book a 30-minute call to discuss your migration.
Book my migration call →What PMOs ask before they move
Microsoft has confirmed 30 September 2026 as the official retirement date. Sales of Project Online-only licences to new customers ended 1 October 2025, and existing customers can no longer create new tenants from April 2026. After the retirement date, projects and data within the service are no longer accessible.
Not if you migrate beforehand. There’s no read-only mode or grace period after retirement, so data needs to be exported and moved before the date. Fluid’s migration brings your schedules, financials, resourcing and portfolio structure across intact.
It’s the default Microsoft suggests, but for an established PMO it’s often a step down — task and custom-field ceilings, no native financials, and limited portfolio governance. Fluid is purpose-built for PMOs, so you upgrade your capability rather than work around new limits.
It depends on scale and integrations. A single portfolio can be live in a few weeks; a large enterprise estate may run up to around 20 weeks end to end. Either way, our phased GO-LIVE approach delivers early wins long before the deadline.
