Master Resourcing & Financials with Fluid's Time Tracking

Manage and deliver your entire project portfolio with Fluid

Empower your projects with easy project time tracking – the smart way to streamline costs and resource management.

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Intuitive alignment of time tracking with resource planning

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Automatic financial forecasts & actuals from integrated rate cards

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Insightful effort allocation metrics for informed decision-making

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Compliance, CapEx and Utilisation Reporting

Fluid Timesheet Entry

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Complete visibility of your people allocations, utilisation and costs

Use role based or schedule based resource allocations for maximum flexibility in planning your project resources. Supporting diverse resourcing methodologies such as BAU, Agile, Waterfall and many more

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Simple Timesheets, Easy Approvals, 100% Compliance

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Easy Entry with Pre Populated Projects

Time entry is effortless with pre-populated projects that streamline the entry process, allowing team members to record their hours quickly and accurately. Saving not only time but also enhancing the accuracy of project tracking and billing.

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Approvals & Reminders Workflow

Fluid streamlines the approval process with automated reminders, ensuring timely submissions and reviews. It keeps teams on track with gentle emails, preventing delays and ensuring all hours are accounted for and approved.

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Compliance & Real Time Reporting

Report on managers, teams, departments, and company-wide compliance for submission and approval, while tracking the costs accrued to projects from time booked throughout the month. No more surprises or lost hours.

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Seamless Integration with Financials

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Accurate Financial Reporting

Gain precise financial insights with integrated resource rate cards that feed into live updates, ensuring your project's financial actuals are always current and accurate. This dynamic financial reporting framework supports real-time, informed decision-making for project managers.

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Month End Process

Timesheets costs respect your month end processes! Time booked hits the current month, automated reversals and adjustments when time is changed. Let Fluid do all the heavy lifting and your time keepers can book time.

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Exports and Transactions

Export and analyse your resource costs down to the transaction. Understand costs, forecasts, local currency and forecast variance across any metric with exports to Excel & Power BI.

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Configurable and Flexible

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Resource Rate Cards

Use the sophisticated rate card system to ensure the costs accrued align with the way your business works e.g. capped week, day and hour costs, non billable records, multi currency etc.

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Configure To Your Needs

Highly configurable timesheet administration console to ensure that time tracking is aligned with your organisational business rules - including opt-out users, custom activity types, and custom line items for non-project time, e.g. PTO, leave.

No more month end surprises
or lost hours

See your managers, teams, departments, and company compliance in real time.


Real time tracking of people costs
booked to projects

Gain Full visibility into your people costs on the project, unplanned under & over utilisation are a thing of the past. Easily generate financial forecasts from allocations to track variance throughout the project lifecycle.


Simple, Fast & Accurate Time Booking

Fluid makes timesheet entry straightforward and
user-friendly. Timekeepers can quickly record their time without dealing with financial complexities, which are managed automatically in the background. This simplifies the process for (happy) users, ensuring both efficiency and accuracy in their entries.

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Easily Manage Project Time

Easily view the time scheduled by individuals across your calendar, assess overbooking and under-booking, estimate remaining project hours, and track completion progress.


Access accurate time transaction forecast & actuals data

Analyse and make informed decisions with accurate forecasts, actuals and financials.

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Fluid offers an entire suite of functionalities I need to track and report on project costing and resource management. The ‘all-in-one’ aspect makes it a valuable place to house our project cost management.

Anna, Financial Analyst

5 star PPM Software Provider

I have worked on projects and programmes for over 25 years and used MS Project, MS Excel, Planview, Smartsheet and more recently Wrike but never seen such a comprehensive project management and PMO tool.

Rav, PMO Consultant

5 star PPM Software Provider

Fluid is an all-in-one Work Management System platform. It gives visibility of all activities in your business, business unit, team, incl status, due dates, resources and budgets.

Nicolette, Special Project Manager

5 star PPM Software Provider

The financial reporting in particular impressed me - paired with resource management capabilities like unlimited rate cards, roles, capped hours and placeholder resources - the reporting on project, programme and portfolio level is brilliant.

Shannon, Infrastructure Programme Support Officer

5 star PPM Software Provider

My life has become much easier having Fluid! I am able to track my workflow daily. I am able to track each project and assign actions and make decisions on each live. This really helps in monitoring and execution.


Avinash, Senior Sales and Strategy Analyst

5 star PPM Software Provider

Fluid is a structured software solution that handles Tasks, Meetings, Projects and Portfolio Management. It scales from being a departmental solution to being an enterprise solution.

Gary, Managing Director

5 star PPM Software Provider

Questions? Answers.

If you can’t find an answer to your question, pop us a message here.

Are there reporting capabilities within Fluid Timesheets and Resource Management?

Yes, both Fluid Timesheets and Resource Management come with extensive reporting capabilities. Users can generate various reports such as resource utilization, project hours, budget analysis, and more, which help in tracking efficiency and making informed decisions​​.

How can project managers view resource availability in Fluid Resource Management?

Project managers can view resource availability through the resource reporting feature within Fluid Resource Management. This feature provides an overview of all resources, their current projects, and current allocations, allowing for effective planning and utilisation​​.

Can users edit timesheets after submission?

Users can edit their timesheets after submission if they have not been approved yet. Users need to request to recall the timesheet, make the necessary edits, and then resubmit it for approval​​. This is possible even after month end locks, with Fluid automatically generating the correct reversals and adjustments.

How can users submit their timesheets in Fluid Timesheets?

Users can submit their timesheets by logging into the Fluid Timesheets system, entering the hours worked along with any other required details for the specific reporting period, and clicking the submit button. Timesheets can be reviewed and approved by managers within the same platform​​.

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