Why use PPM software for project financials?

Why use PPM software for project financials?

Managing project financials is a crucial aspect of any project management process. Without effective financial management, projects can quickly become unprofitable, uncontrolled, and unsustainable. This is where Project Portfolio Management (PPM) software comes into play. PPM software is designed to help organisations manage their project portfolios more effectively, including financial management.

Project financial control

One of the primary benefits of using PPM software for project financials is improved financial control. PPM software provides real-time financial data and insights, enabling project managers to make informed decisions about project budgets, resources, and timelines. This helps ensure that projects are delivered on time, in budget, and with minimal financial risk. With PPM software, you can track project expenses, manage budgets, forecast future expenses, and measure project profitability. This level of financial control is essential for managing complex projects that involve multiple stakeholders, resources, and budgets.

Project planning

PPM software offers enhanced project planning, allowing for the improved budget planning too. PPM software provides a central platform for managing project data, including financials, timelines, resources, and risks. This enables project managers to plan and execute projects more effectively, reducing the risk of cost overruns, scope creep, and delays. PPM software provides great features for forecasting project financials to enhance project planning, and tracking actuals vs forecast to understand the spend.  

Finance features

Effective project financial management requires a comprehensive set of finance features that can help track, monitor, and control project spending and revenue. Some essential finance features that a great PPM software solution can offer include budget management, expense tracking, revenue forecasting, invoicing, and financial reporting. With budget management, project managers can set and track project budgets, monitor actual expenses, and make adjustments as necessary.Expense tracking allows for the recording and tracking of all project-related expenses, including resource costs and other expenses. Revenue forecasting provides insights into projected revenues, allowing project managers to plan and adjust resources and budget as required.

Timesheets with rate cards applied allow for the accurate creation and submission of resource costs, and financial reporting offers comprehensive insights into project financials, including project profitability, cash flow, and revenue recognition. With these features, project managers can gain a better understanding of project finances, make informed decisions, and improve project performance. By choosing a project financial management software with robust finance features, organisations can streamline financial processes, improve financial control, and ultimately increase project success.


PPM software can integrate with a range of other systems, including finance systems. This enables teams to work more effectively and efficiently, with project data and financials available in real-time.Integrations also help reduce data entry errors, eliminate the need for manual data transfer, and improve data accuracy. Fluid can integrate with other financial systems, including accounting software and ERP systems, allowing businesses to synchronise their project financial data with their other financial data, streamlining their financial management processes. 

Fluid and project financials

Fluid is a powerful tool for managing project financials. It offers a range of features that can help businesses stay on top of their financials, including real-time project financial tracking, budget monitoring, and forecasting. This software helps businesses to streamline their financial management processes and ensure that projects are delivered on time and within budget.

One of the key benefits of Fluid is the reporting it offers. Businesses can gain deep insights into their financial data with customisable reports that provide detailed information on budget performance, costs, revenue, and other key metrics. This data can be used to identify areas where costs can be reduced, monitor the financial health of individual projects, and make strategic decisions that drive growth and profitability. Overall, Fluid is a powerful solution for businesses that want to take control of their project financials and make data-driven decisions.

Try Fluid for free and see how we can solve your PPM needs.

PPM Reporting Dashboard

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