August 1, 2023
min read
Last updated:
August 23, 2023

Project management software for architects: a complete guide

August 1, 2023
min read
Last updated:
August 23, 2023

Project management software for architects: a complete guide

As an architect, your daily schedule is like a whirlwind of creativity and collaboration. One moment you're sketching out mind-blowing designs, and the next you're playing matchmaker between interior designers and contractors.  

With multiple projects on your plate and multiple stakeholders in each one, managing your workload is like juggling flaming torches. But fear not! Enter project management software (PM software) – not just any kind though. The kind specifically made for architects.   

Organisations no-doubt wonder if there’s actually a difference between project management software for architects, and conventional PM software. To answer that in simple terms - absolutely! Architectural project management software is bespoke, tailored to the needs of the firm. We'll dive into these fancy features later. 

Why do architects need project management software?  

In a world where precision and accuracy are everything – chaos is certainly not your friend! Project management software is a necessary tool for architects and firms to change the planning, execution and success of projects. 

Enhanced project organisation and efficiency: Architectural projects often involve intricate designs, lots of stakeholders, and very complex timelines. Project management software provides a central platform to organise blueprints, drawings, documents, and project schedules. This streamlines project workflows, and - most importantly - makes sure everyone is on the same page.  

Effective collaboration and communication: Architecture projects involve collaboration among architects, engineers, clients, and contractors. The solution offers real-time communication tools, giving teams the chance to exchange ideas, share updates, and address concerns instantly.   

Resource allocation and budget management: Architectural projects need careful allocation of resources, including materials, labour, and budget. Software helps to easily monitor resource usage, track expenses, and maintain budgets, minimising the risk of cost overruns.  

Project tracking and reporting: Tracking progress and milestones is important, especially for larger projects. Project management software provides visual dashboards and reporting features for an insight to project status. This gives architects a chance to find bottlenecks, make data-driven decisions, and keep clients informed about project advancements.   

Seamless integration of design and planning: Architects often work with complex design software. Some project management software can have integrations to easily connect with these design tools. This gives architects the opportunity to easily incorporate design files, iterate on concepts, and align design updates with project timelines.   

Must-have features of project management software for architects 

Project management software tailored for architects meets their unique needs. It offers a range of features that enhance design processes and foster seamless communication with clients and team members. You shouldn't miss some features when choosing project management software: 

  1. Design collaboration: real-time sharing with both clients and team members enhances collaboration and enables immediate feedback.  
  1. Document management: organise and manage the endless critical documents. PM software gives easy access, version control, and the ability to track changes over time. 
  1. Stakeholder communication: dedicated project management software equips architects with communication tools. This transparency helps build trust and ensures that clients remain engaged and informed. 
  1. Time tracking: architects often juggle multiple tasks within a project. Ensure resources are allocated optimally using time tracking features to monitor the time invested in various tasks. 
  1. Integration with design software: Seamless integration with popular design tools is a game-changer. This integration minimises duplication of effort and reduces the risk of errors. 

Top project management software for architects 

Navigating the details of architectural projects requires accuracy, collaboration, and effective management. Here's 10 popular project management software options best for architects:  

1. Fluid 

Fluid PPM software project workspace example
Fluid PPM software project workspace

Benefits and functionalities: Fluid offers design collaboration, document management, task tracking, resource allocation, and reporting. Its industry-specific features enhance architectural project management. 

  • Pros: Customised for architects, real-time collaboration, document management. 
  • Suitability for architecture projects: Fluid has advanced features that aid organisation and collaboration, making it a great fit for architects.  

2. Monograph

Monograph software homepage
Monograph software
  • Benefits and Functionalities: Monograph focuses on financial management, project tracking, and timekeeping. It provides insights into project finances, resource allocation, and performance metrics.  
  • Pros: Financial tracking, timekeeping, project profitability analysis. 
  • Cons: May lack advanced design collaboration features. 
  • Suitability for architecture projects: Monograph is well-suited for architecture firms looking to streamline financial management and track project performance. 

3. Contractor Foreman 

Contractor Foreman software homepage
Contractor Foreman software
  • Benefits and Functionalities: Contractor Foreman offers project scheduling, crew management, and document sharing. It suits construction-oriented projects but may lack architecture-specific features. 
  • Pros: Construction-oriented features, crew management, document sharing. 
  • Cons: May lack architecture-specific functionalities. 
  • Suitability for architecture projects: Contractor Foreman might be suitable for architecture projects that have construction-related aspects. 

4. Newforma 

Newforma software homepage
Newforma software
  • Benefits and Functionalities: Newforma excels in document control, project email management, and collaboration. It is designed for the architecture and engineering industry. 
  • Pros: Document control, project email management, industry-specific features. 
  • Cons: Can be complex for smaller projects. 
  • Suitability for architecture projects: Newforma is ideal for architecture firms with a focus on meticulous document control and seamless team communication. 

5. Basecamp 

Basecamp software homepage
Basecamp software
  • Benefits and Functionalities: Basecamp offers simple task management and collaboration. It's known for its user-friendly interface and straightforward features. 
  • Pros: User-friendly, easy collaboration. 
  • Cons: Limited depth in project management features. 
  • Suitability for architecture projects: Basecamp is suitable for smaller architectural projects with simpler management needs. 

6. Asana 

Asana software homepage
Asana software
  • Benefits and Functionalities: Asana provides task management, Gantt charts, and real-time collaboration. Its visual approach is helpful for architecture teams. 
  • Pros: Visual task management, real-time collaboration. 
  • Cons: May require customisation for architecture-specific needs. 
  • Suitability for architecture projects: Asana is suitable for architecture firms that prefer visual project tracking and real-time collaboration. 

7. Wrike 

Wrike software homepage
Wrike software
  • Benefits and Functionalities: Wrike offers comprehensive project management, including task tracking, Gantt charts, and collaboration.  
  • Pros: Versatile, task tracking, Gantt charts, real-time collaboration.  
  • Cons: May require customisation for architecture-specific requirements. 
  • Suitability for architecture projects: Wrike caters to a range of architectural project complexities, from simple to intricate. 

8. software homepage software
  • Benefits and Functionalities: offers customisable project tracking and collaboration features through a visual interface.  
  • Pros: Customisable, visual interface, collaboration. 
  • Cons: Customisation can lead to complexity. 
  • Suitability for architecture projects: is suitable for architects seeking a visual approach to project tracking and collaboration. 

9. Mosaic 

Mosaic software homepage
Mosaic software
  • Benefits and Functionalities: Mosaic provides project tracking, timesheets, and reporting, with a focus on architecture-specific functionalities. 
  • Pros: Architecture-specific features, project tracking, timesheets. 
  • Cons: Limited information available. 
  • Suitability for architecture projects: Mosaic is a strong contender for architecture firms looking for niche solutions tailored to their industry needs. 

10. Notion 

Notion software homepage
Notion software
  • Benefits and Functionalities: Notion offers adaptability, allowing architects to create databases, track projects, and collaborate. 
  • Pros: Versatility, customisation. 
  • Cons: Requires customisation for architecture-specific workflows. 
  • Suitability for architecture projects: Notion is suitable for architects willing to invest time in customising a versatile platform. 

These software options cater to different aspects of architectural project management. Depending on an organisation’s priorities and project requirements, this list can find a solution that aligns. 

How does project management software work across other industries? 

Despite being tailored to specific industries, like construction project management software, the benefits of the software extend to all sectors. There’s plenty of benefits of project management software that aren't restricted to specific industries: 

  1. Streamlined workflows: Project management software brings order to complex tasks, ensuring that projects are executed seamlessly and efficiently. 
  1. Enhanced collaboration: Collaboration tools foster better communication among team members, stakeholders, and clients, facilitating information sharing and decision-making. 
  1. Real-time tracking: Real-time tracking of project progress, resource allocation, and timelines help teams stay on top of tasks. 
  1. Improved accountability: Assigning tasks, setting deadlines, and tracking completion gives a sense of accountability among team members, boosting overall productivity. 
  1. Data-driven decision-making: Reporting and analytics features provide insights into project performance, enabling data-driven decisions for continuous improvement. 
  1. Scalability: PM software should scale to accommodate changing needs and growing projects, for a small or large enterprise.  

In essence, project management software is a valuable tool for optimising project outcomes and ensuring success, no matter the industry.  

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